9 Best Proposal Software for Winning Deals in 2026
We tested 15+ proposal platforms to find the best for closing deals faster. These tools help you create professional proposals, track engagement, and collect signatures in one workflow.
PandaDoc is the complete proposal solution. 750+ templates for every use case. Built-in e-signatures are legally binding. Deep CRM integrations with Salesforce, HubSpot, and others. Analytics show exactly how buyers engage with proposals.
Starting priceFree/$19/mo
Strengths
Complete platform
Great templates
CRM integrations
Payment collection
Analytics
Limitations
Can be slow
Learning curve
Pricing tiers
Template limits
Who it's for: Best for sales teams needing a complete proposal workflow.
Qwilr creates interactive web-based proposals. Embed videos, pricing calculators, and ROI tools. Proposals look like modern landing pages. Real-time updates let you fix proposals after sending.
Starting price$35/mo
Strengths
Modern design
Interactive
Web-based
Real-time updates
Embeds
Limitations
Different format
Learning curve
Fewer templates
Print limitations
Who it's for: Best for teams wanting modern, interactive proposals.
Better Proposals is simple and affordable. 200+ templates get you started fast. Integrated payment collection speeds up cash flow. Perfect for freelancers and small businesses.
Starting price$19/mo
Strengths
Simple
Affordable
Good templates
Payment integration
Quick setup
Limitations
Basic analytics
Fewer integrations
Limited customization
Smaller platform
Who it's for: Best for freelancers and small teams.
DocuSign is the e-signature standard. Legal compliance across jurisdictions. Enterprise security and audit trails. Best when signatures are the priority and you handle proposal creation elsewhere.
Starting price$10/mo
Strengths
Best signatures
Legal compliance
Enterprise security
Universal recognition
Integrations
Limitations
Not proposal-focused
Basic templates
Expensive at scale
Less design
Who it's for: Best for teams prioritizing signature compliance.
GetAccept creates digital sales rooms for complex deals. Embed personalized videos in proposals. Live chat engages buyers in real-time. Deal rooms consolidate all sales content. Good for high-touch enterprise sales.
Starting price$25/mo
Strengths
Deal rooms
Video integration
Live chat
Engagement tools
High-touch
Limitations
Complex for simple deals
Learning curve
Fewer templates
Custom pricing
Who it's for: Best for enterprise sales with complex buying committees.
DealHub combines CPQ with proposals. Configure products and pricing with guardrails. Generate proposals automatically from quotes. Contract management through signature. Revenue operations platform.
Starting priceCustom
Strengths
CPQ integration
Pricing automation
Contract management
Revenue ops
Salesforce native
Limitations
Complex
Enterprise pricing
Implementation needed
Beyond proposals
Who it's for: Best for teams needing CPQ with proposal automation.
Nusii is simple proposal software for agencies. Clean templates focus on content over complexity. Pricing tables and optional items make customization easy. Affordable for small agency teams.
Starting price$29/mo
Strengths
Agency focused
Simple
Clean design
Affordable
Good pricing tables
Limitations
Basic features
Fewer integrations
Smaller platform
Limited analytics
Who it's for: Best for agencies wanting simple proposal creation.
We tested each platform by creating and sending real proposals.
Creation (25%) — Template quality and ease of customization.
Tracking (25%) — Engagement analytics and notifications.
E-signatures (20%) — Signature experience and legal compliance.
Integration (20%) — CRM and payment integrations.
Value (10%) — Features relative to pricing.
How to Choose
Choose PandaDoc if you need complete proposal workflow.
Choose Proposify if you need beautiful designs.
Choose Qwilr if you need interactive web proposals.
Choose Better Proposals if you need freelancer/small team.
Choose Loopio if you need RFP responses.
Common Questions
Speed matters: respond within 24 hours. Personalization wins: customize for each buyer. Clear pricing reduces friction. Social proof builds confidence. Make it easy to say yes with clear next steps and signatures.
Web-based proposals get 3x higher engagement with embedded videos and interactive elements. PDFs work better for formal procurement and printing. Many tools offer both formats. Match the format to your buyer preferences.
Critical for follow-up timing. See when proposals are opened and which sections get attention. Notifications let you follow up when buyers are engaged. Analytics reveal which content resonates for future proposals.
Most proposal tools include e-signatures. DocuSign adds compliance and legal weight for regulated industries. If you only need signatures (contracts, not proposals), standalone e-sign tools are more cost-effective.
