We tested 20+ calendar apps to find the best for productivity-focused planning. These tools go beyond basic scheduling to help you time-block, protect focus time, and integrate with your workflow.
| Tool | Starting Price | Scheduling | AI Features | Mobile | Our Rating |
|---|---|---|---|---|---|
| Google Calendar | Free | Built-in | Basic | Excellent | 9.2/10 |
| Fantastical | $4.99/mo | Openings | NLP | Apple | 9.0/10 |
| Calendly | Free/$10/mo | Best | Good | 9.1/10 | |
| Reclaim.ai | Free/$8/mo | Smart links | Advanced | Good | 8.9/10 |
| Cal.com | Free/$12/mo | Great | Basic | 8.6/10 | |
| Outlook Calendar | Included | Basic | Copilot | Good | 8.5/10 |
| Notion Calendar | Free | Basic | Good | 8.4/10 | |
| Clockwise | Free/$6.75/mo | Links | Advanced | Basic | 8.7/10 |
| Morgen | Free/$9/mo | Good | Good | 8.5/10 |
Google Calendar is the default for a reason. Free, reliable, and integrated everywhere. Appointment scheduling eliminates back-and-forth. Focus time blocks protect deep work. Works on every device and platform.
Fantastical is the premium calendar for Apple users. Natural language input creates events instantly. Beautiful widgets and complications on iOS and watchOS. Calendar sets group calendars by context.
Calendly is the scheduling standard. Share links to let others book time on your calendar. Team pages distribute meetings across team members. Workflows automate reminders and follow-ups.
Reclaim uses AI to automatically schedule and protect time for priorities. Habits recur flexibly around meetings. Smart 1:1s find optimal times for both parties. Focus time defends against meeting creep.
Cal.com is open source scheduling that rivals Calendly. Self-host for complete control or use hosted version. Highly customizable with developer-friendly features. Growing integrations ecosystem.
Outlook Calendar is essential for Microsoft 365 users. Deep Teams integration for video meetings. Scheduling assistant finds free time across attendees. Copilot AI summarizes and suggests meeting times.
Notion Calendar (formerly Cron) syncs with Notion databases. See tasks and calendar together. Clean, minimalist design focuses on essentials. Free for all users.
Clockwise uses AI to protect focus time across teams. Automatically moves flexible meetings to create uninterrupted blocks. Team analytics show meeting load. Works as a layer on top of existing calendar.
Morgen unifies multiple calendars in one view. Integrated task management from various sources. Built-in scheduling links. Privacy-focused with local-first approach.
We tested each calendar app in real productivity workflows.
Google Calendar has built-in scheduling. Use Calendly or Cal.com if you schedule many external meetings and need workflows, team pages, or advanced availability rules.
Time blocking assigns specific tasks to calendar blocks. It protects time for important work and reduces decision fatigue about what to work on. Tools like Reclaim automate this.
Use Focus Time in Google Calendar, Reclaim habits, or Clockwise. Block recurring time and mark as busy. Decline or reschedule meetings that conflict. Be consistent.
Yes. Google Calendar supports multiple accounts. Fantastical and Morgen specialize in unified views. Calendar aggregators show everything in one place while keeping accounts separate.
